The Top Three Benefits of converting to an electronic document bundling system
It is no industry secret that many within the legal sector waste a significant amount of time creating documents manually for clients and court hearings. Following the mass migration to remote working, law firms have begun to digitally transform seeking new ways for their firms to continue operating efficiently.
In an industry that traditionally operates with paper records adopting electronic systems can seem daunting. However, with e-documents firms can now operate from anywhere at any time and with increasing efficiency and reliability.
We have identified three of the main benefits of migrating your law firm away from manual document budling to an entirely electronic bundling system:
1. Increased Productivity
One of the greatest benefits of electronic bundling is an improved workflow. According to McKinsey, employees spend 1.8 hours a day or 9.3 hours a week searching for documents. For paralegals, lawyers, and solicitors the time wasted searching through physical files and folders reduces the level of service they can provide to clients.
This unnecessary time wasting can be almost eradicated with documents being managed electronically. With e-documents the required files can be accessed in minutes allowing for time to be spent on higher value tasks and clients.
We’ve seen this first-hand. For example, our clients Knights plc have really noticed the benefits of transitioning to an e-bundling solution: “In addition to saving paper, there is also timesaving, which can be attributed to the technology, of course – and which in turn means a better experience for the person carrying out the task as part of their working day.” - Senior learning and development trainer, Hilary Hallen.
2. Increased reliability and collaboration
E-documents provide an added level of reliability that cannot be replicated by manual solutions. In the Briefing efficiency/competitiveness axis for 2021, collaboration technology, such as electronic bundling, came out on top. Files can be backed up and accessed from a central system whenever they are required. With physical systems when a document is lost, the data can no longer be retrieved.
There are many implications of lost data – security being a primary concern.
You may be surprised to hear that digital file management actually offers higher protection than traditional means. When choosing a provider look for ISO certification. This global certification is awarded to businesses that can prove their systems protect user information both internally and externally
Updating physical files can be a time-consuming process. With automated solutions firms can re-adjust documents with new labels and information to ensure that they remain up to date, if and when inevitable changes need to be made.
3. Improved employee and client satisfaction – a better place to work
We know that employee satisfaction is important not only for retaining talent but to ensure firms can operate efficiently and maximise profits. Embracing electronic processes allows more time for employees to spend time on career enhancing opportunities and building client relationships.
Clients have also become increasingly tech savvy and have ever increasing service expectations. In a recent article in Legal Futures it was noted that digital access to legal services will become the norm with over 75% of all 55–64-year-olds and 50% of over 65s now using the internet via a smartphone. These statistics are significant for those who operate in traditionally paper-based sectors, now is the time to move to digital tools and sooner rather than later.
By adopting electronic bundling systems, law firms will be prepared to meet the requirements of their employees and clients in a digital centric world.
Find out more about our solution and see how it can transform the capabilities of your firm.
Relevant Links:
4 Ways Embracing New Technologies Can Improve Employee Satisfaction In Law Firms
How Can Law Firms Embrace More Sustainable Practices In Line With Global Ambition?
How the move to remote working gave businesses a push to the cloud
Three Benefits Of Using Bundledocs